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Booking & Holding your Date

 

Booking & Holding Your Date:

  • A non-refundable 25% deposit is due upon contract signing.

  • A signed contract and rental agreement.

  • The remaining balance is due 60 days prior to your wedding or event. 

Please Note: Lakota’s Farm will not permanently hold any dates without a signed contract & deposit.

General Farm/Staff Guest Information

The Main office entrance is located on the left side of the Wedding Barn. Kimberly & Alan Finney, owners of Lakota’s Farm (LF). also, reside at the farm and its grounds, therefore, all visits are scheduled by appointment only.

Check-In & Checkout Times.

Weekdays and Saturday Weddings - Access to the Farm is 10 am -10 pm.

Sunday Weddings Access to the farm is from 11 am - 10 pm.

*All events may not exceed 6 hours and must conclude by 10 pm. *Time variable is also based on a customized wedding package.*

Capacity

LF accommodates up to 225 guests. Larger parties are required to supply a rented tent, extra tables, and seating. It is understood by the renting party that LF rental includes the Wedding Barn, Luxury Suite, adjacent grounds described as the front lawn and front lower lawn, deck, and parking lot. The main house, other barns, and additional farm grounds are NOT included in rental.

Music

  • DJs or Bands may set up outside and/or in the main barn.

  • Appropriate electrical outlets, seating, tables, and lighting are provided.

  • All music must conclude by 10 pm.

Our Wedding Season

Weddings are primarily held from May through the first week in November. Contact us to see which weekends are still available!

On-Site Assistance

An onsite event Manager is available on your wedding day along with two dedicated staff members to help with your event. Specific staff duties for the duration of your wedding include greeting guests, cleaning restrooms, managing lights, golf cart shuttle, and supervising the bonfire (if rented).

Ceremony Details

  • Our ceremony location faces the back portion of the farm with a view of rolling hills, old stone walls, and a breathtaking tree line.

  • 30 Chivari style dining chairs combined with bench seating for up to 200.

  • Rustic Arbor and ceremony set-up and breakdown included.  

 Ceremony Rain Plan:  Our Plan “B” for your ceremony is upstairs inside the barn. In the case of  "Plan B" our staff would flip half of the room for your ceremony and our Chiavari chairs would then become your ceremony seating.  After the ceremony, guests head downstairs for an extended cocktail hour so our team can properly flip the room back to the reception space. 

Rain:  A wonderful benefit to our venue is due to the size of our barn and the fact that it is all connected, if it happens to pour rain on your day, once you and your guests are inside our barn, you will never have to leave the building! There are NO additional charges for an indoor ceremony relocation due to rain.

Vendor Setup & Delivery

Deliveries are to be scheduled by appointment only.

Client-hired vendors must load-in and load-out on the day of the event. All rentals are required to be picked up on the day after the wedding. A cleaning fee will be assessed to handle the return or coordinate pick-up of any items left behind.

Catering

All caterers onsite must be Board of Health (BOH) approved and have proof of liability insurance. The caterer is to provide full cooking and serving staff. Serving staff includes licensed bar staff and NYS liquor license. The bartender(s) must remain present until the end of the event. WLF supplies caterers with a “cold kitchen” including 220 outlets, 600 lbs. of ice, stainless counters, sinks, cooking prep tables, outdoor tented space with electricity and water. Caterers are responsible for renting additional equipment to “finish-off” food at our location. The catering company is responsible for the setup, breakdown, and cleanup of the kitchen and catering area.

Renters may use caterers and vendors of choice as long as the caterer/vendor provides proof of insurance and a proper license for serving alcohol. Licenses must be on file three weeks prior to the event. Caterers are required to leave the kitchen and serving areas in the same order in which they were provided.

There are many excellent caterers we can recommend and we’ll happily help you line-up the various vendors and professionals who will see that your wedding comes off without a hitch. Please confirm with the caterer prior to hiring services that they are Board of Health approved and have liability insurance.

Please Note: We are a "green" venue and require recycling at our events.  We appreciate your compliance.

LF reserves the right to approve or deny any caterer. Any caterer who has not met our standards and who has not followed these regulations may not be approved and denied access to the facility.

Service of Alcoholic Beverages

  • Outside alcohol is not allowed to be brought into the venue, parking lot, or surrounding grounds.

  • All alcohol must be served by an insured vendor.

  • Swizzle sticks are prohibited.

  • No bar can be left unattended at any time. No guests behind the bar at any time. There must be at least one (1) bartender throughout the night until the bar closes. No Exceptions!

  • The bar will be closed and alcohol service stopped once the bartender leaves.

  • The caterer will require the bar staff to remove and dispose of bottle caps before serving bottled drinks.

  • Catering wait-staff will serve alcoholic beverages at the open bar as described in your event contract and during the meal to non-intoxicated persons of legal drinking age.

  • The final decision whether any particular guest may continue to be served alcohol rests with the on-site LF staff and the catering staff. Clients will publicly support any decision made by management and catering to refuse to serve an intoxicated or under-age guest an alcoholic beverage.

  • The caterer will take all reasonable steps to see that guests do not serve alcoholic beverages to themselves or each other. LF LLC, its agents, officers, directors, employees, or otherwise maintains the right to refuse service to any guest at any time.

Decorations

We recommend that you assign someone to take home all items brought into the Farm (i.e., decorations) the evening of your event to save you a trip. You may pick up your items the next day following your event by appointment.

  • No nails, tacks, or staples may be used inside the barn.

  • Rice or birdseed is allowed. Confetti and balloons are NOT allowed.

Lakota’s Farm is our home. During your visit, we will be busy working to prepare the gardens, grounds, and buildings for your special day. On the day of your wedding, the farm will be peaceful and serene. We will take care of our part of the cleanup of the barn and grounds the day after your wedding. That does not mean that it is acceptable to leave us with all of the cleanups. We ask that your caterers/planners adhere to our “Catering/Planner Memorandum Agreement”.

Parking

The designated parking area can accommodate up to 125 cars and will be marked with signage. Weather conditions may be a little muddy after heavy rains on a country estate and all drivers and busses (if applicable) must stay on the gravel surface indicated, or in designated parking zones. Any damage to the property from the bus companies will be repaired and paid for by them, or by the wedding party.

Alcohol and driving represent increased risks that are the full responsibility of the wedding party and their guests. All driving and parking on LF is at guest’s own risk.

As part of your Wedding Package, we provide a chauffeured, three (3) passenger golf cart to bring guests from the parking lot to the lawn of the Wedding Barn. For an additional cost, we can provide you with a hay wagon pulled by a tractor to transport guests from the parking lot to the barn lawn area. We have wagons that seat 15 to 30 people.

Damage/Security Deposit/Rental Fee Deposit

LF requires a $500 refundable damage deposit. LF also requires a valid credit card number for the deposit. The card will only be charged in the event there are damages. If damage to the venue or property occurs, the Client agrees to pay for any additional damage and/or cleaning charges for the function space that may occur during the client contract period. The Client will not be responsible, however, for ordinary wear and tear or for damage that was caused by persons other than the Client and attendees. This includes additional cleaning not completed to the standards outlined in the Caterer/Partner Agreement.

Disclaimers

  • LF reserves the right to approve or deny any caterer. Any caterer who has not met our standards and who has not followed these regulations may not be approved and will be denied access to the facilities.

  • LF may, at its own discretion, remove or request to have removed any decoration, tent, lighting, trailer, or vehicle that it deems to be a danger or inappropriate on the property.

  • Pricing is subject to change.

Due to fire and state regulations, there is NO Smoking or OPEN flame allowed inside and of the buildings. All candles, fireworks, or flames of any kind are prohibited inside or around the barns. Battery-operated candles are permitted. These regulations are for your safety and ours.

Designated smoking areas are provided away from the barns.

Required Insurances & Liability 

  • Alcoholic beverages may be served by a bartender or caterer with a valid New York State Liquor License, Caterer Permit, and Insurance.

  • Vendors Insurance: We require proof of general liability insurance from all external vendors, with a liability policy covering property damage and personal injury caused by the vendor, its employees or subcontractors.

  • Proof of insurance must be provided no fewer than 30 days prior to your event date.

Our clients are required to obtain liability insurance for any damage done to Lakota’s Wedding Barn, its grounds, and any equipment and facilities while on the grounds.  Couples are required to obtain event liability insurance for no less than $2 million listing Wedding Barn at Lakota’s Farm as a co-insured.  The cost is typical $250.00.  You can use one of the following companies that specialize in event insurance:

http://www.eventinsurancenow.com/

https://www.theeventhelper.com/

http://www.wedsure.com/event-liability-insurance.jsp

Please Note: It is your responsibility to obtain liability insurance for your event. You MUST include Wedding Barn at Lakota’s Farm on your policy. We will request a copy of the policy (2 weeks) prior to beginning the set-up of your event.

Rehearsal Dinners or Post-Wedding Brunches

At this point in time, we do not offer this service. However, our proximity to Saratoga Springs and Vermont provides a lot of wonderful options and will allow your guests to see more of the surrounding area and historical sites. Let us know what type of venue you’re looking for (swanky or budget-chic), and we’ll be happy to guide you in the right direction.